Philmont Scout Ranch 2025
Welcome
Expedition Number: 715-J
High Adventure Participation Agreement: Please review and sign (by both the scout and a parent or guardian) the High Adventure Participation Agreement and turn into Mr. Buckingham.
Medical Forms: Annual Health and Medical Record with Risk Advisory (and photocopy of both sides of health insurance card)
Crews
“Beaubian” Crew (715-J)
- Daylen B.
- Sam C.
- Joey P.
- Austin R.
- Nick S.
- Ozzie V.
- Andrew W.
- Ben W.
- Mr. Buckingham
- Mr. Paulin
- Mr. Sanders
- Fr. Jeff
“Miranda” Crew (715-7I)
- Sawyer B.
- Ben B.
- Matthew B.
- Brandt Steven D.
- Patrick K.
- Aditya M.
- Clark W.
- (vacant)
- (vacant)
- Mrs. Ashburn
- Mr. Kessler
- Mr. Waggoner
Estimated Costs
The following table outlines the estimated costs for a participant. Note: we have options for transportation and lodging to/from Cimarron, so these costs may vary based upon the final choices closer to the trip. Note: these costs do not include any personal gear that will be required for the trip.
We will use the “Payments Log” feature of Scoutbook to keep track of charges and payments. If you have any questions about logging into Scoutbook, please see Mr. Buckingham.
| Description | Amount |
|---|---|
| Philmont Registration | $1,675.00 |
| Travel Costs – Air Travel | $400.00 |
| Travel Costs – Transportation, Lodging, Food to/from Cimarron, NM | $500.00 |
| 1 extra night, 2 extra meals @ Philmont | $40.00 |
| Crew Shirts (x3) | $60.00 |
| Misc Expenses (training costs, food, crew gear) | $150.00 |
| Spending Money | |
| Total Estimated Cost | $2,825.00 |
Fundraising
We are planning two fundraisers to help offset the cost of the trip: 1) Holiday Wreaths, and 2) Mother/Son Dance at St. Patrick. In addition, if the troop hits specific goals with the popcorn fundraiser, scouts will have the opportunity to apply a discount to summer camp or high adventure next summer.
Proceeds from both fundraisers will be split among the participants. Note, to be considered eligible for the fundraising benefit, you must be an active participant in the fundraiser.
Important Dates
Past Events
6:30 pm - 7:00 pm
Cafeteria at St. Patrick’s
Parent and Participant Overview
6:30 pm - 7:00 pm
Cafeteria at St. Patrick’s
First Payment Due ($762.50 / participant), payment is due to Philmont by 10/1/2024.
Sherwood Farms Holiday Wreath Fundraising Kick-off
6:30 pm - 7:00 pm
Cafeteria at St. Patrick’s
Crew Leader, Chaplain’s Aide, and Wilderness Pledge Guia Elections
6:30 pm - 7:00 pm
Cafeteria at St. Patrick’s
Itinerary Selection (final)
6:30 pm - 7:00 pm
Cafeteria at St. Patrick’s
Balance ($762.50 / participant), payment is due to Philmont by 3/1/2025.
Travel Itinerary
| Date | Description |
|---|---|
| 7/13/2025 | Travel to Colorado Springs, CO, via Denver, CO |
| 7/14/2025 | Travel to Philmont Scout Ranch
|
| 7/15/2025 | Day 1 – Check-in at Philmont Camping Headquarters |
| 7/16/2025 | Day 2 (TBD) |
| 7/17/2025 | Day 3 (TBD) |
| 7/18/2025 | Day 4 (TBD) |
| 7/19/2025 | Day 5 (TBD) |
| 7/20/2025 | Day 6 (TBD) |
| 7/21/2025 | Day 7 (TBD) |
| 7/22/2025 | Day 8 (TBD) |
| 7/23/2025 | Day 9 (TBD) |
| 7/24/2025 | Day 10 (TBD) |
| 7/25/2025 | Day 11 (TBD) |
| 7/26/2025 | Day 12 (TBD) |
| 7/27/2025 | Travel to Louisville, KY via Denver, CO |
Volunteer Roles
| Role | Assigned |
|---|---|
| Contingent Leader / “Beaubian” Crew Advisor | Mr. Buckingham |
| “Miranda” Crew Advisor | Mrs. Ashburn |
| Fundraiser Coordinator (Mother & Son Event) | Mr. Paulin |
| Fundraiser Coordinator (Wreaths) | Mr. Buckingham |
| Training Coordinator (WFA, CPR) | TBD |
| Travel Coordinator (group air travel) | Mr. Sanders |
| Travel Coordinator (ground travel & hotel) | TBD |
Gear
Philmont’s recommended Equipment List is divided into 3 sections: Your Personal Equipment, Equipment Provided by Crew, and Equipment Provided by Philmont.
Some gear may be a bit more specialized then what your typical weekend camping trip may require. For instance, a backpack, or sleeping bag suitable for backpacking. If you would like to borrow gear from another Scout or Scouter, please reach out to Mr. Buckingham and he can help connect families with previous Philmont participants who may have gear they are willing to loan.
Backpack – Philmont recommends a 65-75L backpack. Anything smaller will not be able to hold your personal gear, food, and your share of the crew gear. Be sure to have your backpack properly fitted.
To learn more, please visit REI’s How to Choose a Backpack.
Sleeping Bag – Philmont recommends a sleeping bag rated at 20°F or less, and weigh less than 5 lbs. Your current “weekend” sleeping bag may not meet these criteria, or pack small enough to fit in your backpack.
To learn more, please visit REI’s How to Choose Sleeping Bags for Backpacking.
Boots – Properly fitted boots are key to an enjoyable experience. Be sure that boots are properly broken in before arriving at Philmont. It is recommended that you visit an outfitter to be properly fitted for boots.
To learn more, please visit REI’s Hiking Boot Basics series of Expert Advice.
50-Miler Award
To earn the Philmont Arrowhead Patch, participants complete a 3-hour trail / conservation project at Philmont. To earn the BSA 50-Miler Award, participants will need to complete an additional 7-hours of trail / conservation work. We will organize a workday at Camp Crooked Creek to complete the remaining hours together and earn the 50-Miler Award!
Outfitters
Quest Outdoors (local)
4600 Shelbyville Rd.
Louisville, KY 40207
Mention that you’re a scout and receive a 15% discount at the register. Register for the Loyalty Rewards program and receive points to use towards future purchases.
Hiker Direct (online only)
Hiker Direct is the Scouting affiliate of ALPS Mountaineering and offers products at a discount to scouts, leaders, and parents. To create an account, you must have a BSA ID, which is accessible from Scoutbook. If you need assistance, please see Mr. Buckingham.
J&H Outdoors
189 Moore Drive
Lexington, KY 40503
REI
2643 Edmondson Rd.
Cincinnati, OH 45209
Co-op members receive 10% back, annually, in member rewards on qualifying purchases.
Resources
2024 Guidebook to Adventure (the 2025 edition will be released late 2024)
2024 Itinerary Guidebook (the 2025 edition will be released late 2024)
2024 Trail Food Menu & Ingredients (the 2025 edition will be released Spring 2025)